GTD

Automating Operational Business Management for GTD Ukraine with Microsoft 365 Modern Workplace

GTD Ukraine is the official certified partner of the David Allen Company and the exclusive licensed provider of Getting Things Done (GTD®) training in Ukraine, led by Managing Partner Viacheslav Sukhomlinov. Developed by David Allen, GTD® is one of the world's most respected stress-free productivity methodologies, structured around capturing every commitment, clarifying actionable steps, organizing tasks systematically, reviewing priorities regularly, and executing with focus.

Business Challenge

Thanks to this methodology, executives and teams across industries multiply their personal and collective effectiveness - including organizations practicing Agile. GTD Ukraine sought to automate its own operational management - covering document flow, project and task tracking, client order processing, partner coordination, and hands-on digital training delivery - creating seamless synergy between GTD principles and modern cloud tools.

Microsoft & Indi Vision Solution

Drawing on deep practical expertise in both GTD workflows and Microsoft cloud architecture, Indi Vision deployed a unified Microsoft 365 / Microsoft Modern Workplace ecosystem combined with low-code workflow automation:

• centralized team communication, partner collaboration, and client workshops in Microsoft Teams;
• structured knowledge bases and document management in SharePoint and OneDrive;
• GTD-aligned personal and project task execution across Microsoft Planner, Microsoft To Do, and Outlook;
• automated routine operations and interactive Learning by Doing training environments powered by Power Automate, supporting multilingual and inclusive learning from the very first session.

Measurable Results

• Delivered the core cloud transformation in just a few weeks in close collaboration with the GTD Ukraine team.
• Lowered IT infrastructure maintenance costs while connecting head office, certified partners, and corporate clients in one coherent digital workspace.
• Embedded ready-to-use GTD productivity practices directly inside Microsoft 365, evolving continuously with new automation capabilities every six months.

"It is impossible to work effectively in this project without a link connecting communication between the head office and the partner, and between the company and the client. The Microsoft Modern Workplace cloud ecosystem became that unified solution. It allowed us to reduce IT infrastructure maintenance costs and ensure effortless interaction among all business participants, enabling us to deliver an even better experience to our clients."

Viacheslav SukhomlinovManaging Partner of GTD in Ukraine